Preparing and circulating a Glossary of common phrases used in welcome processes for support staff and its regular update will raise support staff's awareness of the institutional processes related to welcoming incoming researchers, academics, and PhDs. It is also likely to increase the level of their confidence in dealing smoothly with the most typical needs and expectations of incoming researchers, academics, and PhD students as well as following the institutional rules at the same time. 

This practice is best implemented in collaboration with the HEI management structures, the institutional legal matters office and language specialists.

It is also a good idea to consider having the Glossary multilingual rather than maintaining it in English only.

A regular newsletter can be a nice-to-have instrument for sharing knowledge and improving the visibility of research activities and supporting services, organised at your institution.

This newsletter can be a very useful tool especially for doctoral/post-doctoral students and the junior/project engaged research staff, appointed for specific research tasks. The newsletter can also be used to inform the local community and partner institutions about the activities at your university, strenghtening industry-academia links and opportunities for collaboration.

Benefits of initiating a regular Research newsletter:

• Improved visibility of the research/teaching activities of the university;
• Improved visibility of the events, conferences, invited lectures, etc.;
• Improved collaboration between departments and faculties within the university
• Improved visibility and enhanced opportunities for cooperation with local HEI/ institutions/ industry partners
• Strenghtened local community
• Improved visibility of the university in an international perspective - for this reason it should be either bilingual or issued only in English and available online/shared with relevant international bodies and partners.

Employment is one of the ways to facilitate the integration of foreign academics’ family members. This service will help the target group to acquire basic information about the labour market quickly. As a result, they will maintain continuity in their professional activity and improve their professional portfolio. This may also increase the financial stability and comfort of the researcher's spouses during the mobility.

This practice aims to establish additional services and more systematic assistance for better integration of the spouses of international researchers for medium or long-term stay.

• Especially in countries with a permanent shortage of skilled workforce, the spouses can benefit from interesting job offers.
• The international experience and background of the spouses can be highly ranked even for temporary job positions.
• Active networking with key stakeholders in the labor market can contribute to better services.

An integral part of the preparation of the accompanying spouses for the local labour market are local language courses or foreign language courses, in general as well as voluntary activities that could help expecially at the beginning of stay.

Short interactive workshop to familiarise PhD researchers with basic career planning methods and tools and introduce them into the job search strategies and tools for researchers (in both local and international labour market).

By the end of the workshop participants should:

• Understand the key steps of career planning process and know the basic tools to support to support it;
• Be more aware about their skills and capabilities they have and need to develop and how these are linked to different career paths in academia and beyond;
• Be more aware about the various career paths for researchers;
• Be more knowledgeable about the local and international labour market for researchers and main job search tools and strategies;
• Be able to formulate a personal action plan to follow up after the workshop.