Title | Category | Target group |
---|---|---|
Cultural orientation courses for international PhD students/academics/spouses | Social Integration & Daily Life Family Matters | PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) |
Soft skills trainings for support staff | Institutional Processes Capacity Building of Support & Management Staff | Administrative staff Management staff |
Collaboration with external partners and customised assistance in offering accommodation | Social Integration & Daily Life Family Matters Accommodation | PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) Internationals spouses/family members |
Soft skills trainings for PhDs/academics | Social Integration & Daily Life Profesional & Academic Development Networking | PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) |
Networking events for family members | Social Integration & Daily Life Family Matters Networking Promotion & Visibility | PhD student/Early career researcher R2 - R4 researchers |
Mobility data collection & management | Administrative & Legal Support Institutional Processes Institutional strategy | Administrative staff Management staff |
Mentoring scheme for support staff | Capacity Building of Support & Management Staff | Administrative staff |
Free legal advice for international PhDs/academics | Administrative & Legal Support | PhD student/Early career researcher R2 - R4 researchers |
Promotion of talent recruitment schemes at international fairs | Promotion & Visibility | PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) Administrative staff Management staff |
Collaboration with alumni | Profesional & Academic Development Networking Promotion & Visibility | PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) |
Mental health support for international PhD students and staff | Social Integration & Daily Life Safety, Healthcare & Wellbeing | PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) Administrative staff |
Bilingual information systems (English and local language) | Language Support, Language Policy Promotion & Visibility | R2 - R4 researchers Administrative staff Management staff |
Welcome buddies/guides for international doctoral students and academics | Social Integration & Daily Life Family Matters Networking | R2 - R4 researchers Lecturers (incl. Language Teachers) |
Checklists/How to do lists for international PhD students/hired academics/academics on mobility - PRE Arrival | Family Matters Administrative & Legal Support Accommodation Social security, Health Insurance, Taxation Visa, Residence & Work Permit | PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) |
Checklists/How to do lists for international PhD students/hired academics/academics on mobility - AFTER Arrival | Social Integration & Daily Life Language Support, Language Policy Family Matters Administrative & Legal Support Accommodation Social security, Health Insurance, Taxation Institutional Processes Visa, Residence & Work Permit | PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) |
Checklist for international PhD students/hired academics/academics on mobility - On DEPARTURE from a host county/institution | Social Integration & Daily Life Family Matters Administrative & Legal Support Social security, Health Insurance, Taxation Visa, Residence & Work Permit | PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) |
Customised assistance: visa & residence permit | Visa, Residence & Work Permit | PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) |
Customised assistance: social integration and daily life issues (accommodation, health care providers, childcare, etc.) | Social Integration & Daily Life Language Support, Language Policy Family Matters Accommodation Safety, Healthcare & Wellbeing | PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) Internationals spouses/family members |
Customised assistance: funding offers, application preparation | Profesional & Academic Development | PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) |
Labour market information for spouses | Social Integration & Daily Life Family Matters Profesional & Academic Development | Internationals spouses/family members |
Title | Description |
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Cultural orientation courses for international PhD students/academics/spouses |
Short course/series of courses on local cultural specifics. These include both specifics of everyday life and of organisational culture. The trainees will be able to deal better in everyday communication and to act more efficiently as a member of your ourganisation. Their spouses will find it easier to adapt to local cultural specifics.. Intercultural differences, sometime invisible, may destroy any team. The best way to:
Is to integrate them as much as possible into the local and organisational culture. The easiest and most effective way is to offer a series of short (preferrably 1-hour-long) courses on different themes from your local and your organisational culture. It is even more efficient if each of them is combined with a relevant informal event involving local researchers or visiting an external event, museum or exhibition. This way the international PhD students/academics and their spouses will be able to combine theory and practice, which in turn will facilitate their integration in the local/organisational culture providing them with opportunities to further socialise and with (hopefully) nice memories. |
Soft skills trainings for support staff |
The main benefit of this practice is that this kind of training improves the efficiency and effectiveness of the support staff work. It also increases the satisfaction levels of international PhD students and academic staff. As a result, the atmosphere in both administrative and academic teams becomes much better since a lot of conflicts and misunderstandings would be avoided and communication will run more smoothly. The most important thing for this practice is that to achieve sustainable results such courses need to be offered on a regular basis. |
Collaboration with external partners and customised assistance in offering accommodation |
Accommodation is the second most important aspect of the successful impelemtation of international academic mobility, right after getting a job/fellowships/scholarship. The requirements for accommodation may vary according to cultural customs, financial possibilities of academic, family conditions (single or with a partner, or children), relationship to ecology (type of transport), health status (need for lift, etc.) In any case, the apartment should have basic equipment: furniture, basic electrical appliances. In the case of international academic and international PhD. student, it is usually a lease for a certain period of time. It is necessary to take into consideration the possibility that some young academics or students may be interested in living together (larger flats), some prefer single living (smaller flats). It is welcome if the institution can offer accommodation in its own accommodation facility, which usually represents a separate room with basic facilities and accessories and a shared kitchen / study room. In case the own HEI lodging facilities are limited, it is desirable to reach out to external partners for ensuring extra rooms, flats. The practice idenifies practical activities, where a HEI can be a mediator between the external contractor and the incoming international. |
Soft skills trainings for PhDs/academics |
The main benefit of this practice is that such training improves the efficiency and effectiveness of the international PhD students and academic staff and increases their satisfaction and social integration. Soft skills are at the core of making any mobility programme successful. Soft skills related to intercultural communication can facilitate researchers' and PhDs' adaptation and social integration. Researchers and PhDs need to receive regular training in the full range of soft skills to perform best in their jobs/academic and research tasks. As a result of that training, it is expected that the atmosphere in the academic teams will improve substantially since a lot of conflicts and misunderstandings will be avoided and communication will run more smoothly. The most important thing for this practice is that to have sustainable results such courses need to be offered on a regular basis.
|
Networking events for family members |
The networking events for family members can contribute to both the researchers' and their families' better integration in the host country. Regular meet-ups can improve opportunities for networking, making in-person contacts, sharing knowledge, asking questions, and for receiving advice about the local environment. In addition, regular meetings can strengthen the local community, also involving local players - HEI management, research, administrative staff, and local stakeholders among others.
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Mobility data collection & management |
Collecting and managing data about mobility could significantly affect the quality of the institutional process related to assisting mobile researchers and internationalization in general. It produces a body of evidence for strategic decision-making, facilitates smooth and effective communication with mobile researchers, provides a framework for a flow of activities related to assistance, and improves the efficiency and productivity of the service center.
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Mentoring scheme for support staff |
The aim of this activity is to pair employees involved in providing services to international academics in a mentoring relationship to foster professional development and career growth while building an inclusive culture and diverse networks.
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Free legal advice for international PhDs/academics |
International students and researchers often face a broad variety of legal issues during their stay in a host country. Professional legal advice can be rather costly and therefore not accessible to all scholars, particularly for early stage ones. Free legal advice offered to international scholars can help resolve and prevent difficult situations that could require more time and resources, compormise their security or cause reputational damage to the institution.
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Promotion of talent recruitment schemes at international fairs |
Using physical and online exhibit marketing can be powerful for higher education institutions to foster their visibility and attract new students and early-stage researchers through the promotion of national and institutional opportunities for study and research. Higher education institutions can use this channel to communicate externally about their institution and possibilities to engage with it, including existing scholarships, grants and other forms of support to collaboration. |
Collaboration with alumni |
Database of PhD students/academics and a structured programme how to engage alumni in the academic and public life of the HEI. Various forms of collaboration engaging alumni are possible e.g.: information sharing/distribution, organising events, alumni as academic and cultural ambassadors, alumni as academic and intercultural mentors Active alumni networks of international PhDs and academics play an important role in strengthening the HEI reputation at the international level. Their knowledge and working and life experience represent a valuable resource from which potential/future Ph.D. students and visiting academics can greatly benefit. Active alumni are valuable assets for the HEI, their experience of living in a host country and the knowledge of how they incorporated their study or research/academic activity at the particular HEI into their further professional career can help the HEI optimize their study/research programmes, academic or research conditions, and external cooperations. Alumni can help in achieving higher visibility of the HEI nationally and internationally, they can create bridges among different cultures and reach out to broader academic and public audience. On the other hand, the alumni can benefit from a variety of professionals and workplaces and continue their lifelong learning and develop rewarding collaborations.
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Mental health support for international PhD students and staff |
The aim of this service is to provide mental health and wellbeing support to all interested international PhD students and members of staff in order to ensure they feel psychologically safe and to enable them to focus more effectively on their professional/academic goals. |
Bilingual information systems (English and local language) |
Information Systems (IS) are an extremely important aspect of any properly organized institution, academic institutions in particular. As its components collect, store, organize, and distribute data throughout the organization, it could be said that in order to get acquainted with an institution, one has to have access to its information system. However, most academic institutions possess information systems in their country's official language. Due to that fact, international PhD students, academic, and management staff members may find it difficult to understand the data.
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Welcome buddies/guides for international doctoral students and academics |
This is a form of personal assistance that helps international PhD students and academics with the adaptation process in the new environment handling not only practical issues but also help them with social and cultural integration. While the basic services such as airport/train transport assistance or arrival to the hosting university/faculty can be provided by local undergraduate students (Erasmus+ buddies), international PhD students and academics, especially in terms of social and cultural integration, need a more sophisticated approach and the commitment of his/her new colleagues. |
Checklists/How to do lists for international PhD students/hired academics/academics on mobility - PRE Arrival |
Well-structured checklist covering the necessary steps to undertake to prepare for arrival efficiently. It can help improve the efficiency of preparing for the arrival in a host country/institution by minimizing mistakes. It should be precise, efficient, easy to use, and straight to the point. It may include a roadmap of the necessary steps. |
Checklists/How to do lists for international PhD students/hired academics/academics on mobility - AFTER Arrival |
The well-structured checklist should help international PhD students, researchers and other academics efficiently navigate through the administrative duties and procedures right after arrival in a host country /institution. It may include a roadmap of the necessary steps. It should be precise, efficient, easy to use, and straight to the point. |
Checklist for international PhD students/hired academics/academics on mobility - On DEPARTURE from a host county/institution |
This checklist will help international PhD students and academics efficiently navigate through the administrative duties and procedures before the departure/completion of their stay/position at a host country /institution. It provides a written trail detailing what should be done on departure. It should be precise, efficient, easy to use, and straight to the point covering areas such as (reporting the end of stay at the respective authority office (foreign police office/local registration office/other, deregistration from the system of public health insurance, closing a bank account, termination of electricity provider/utilities/services/phone/internet/TV/garbage, deregistration from university services/ children from day-care, schools, deregistration of car, etc.). The checklist can have or include a roadmap of necessary steps to be undertaken right before departure from the host country/institution.
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Customised assistance: visa & residence permit |
Customised assistance provided to international Ph.D. students, academics, and researchers that fits best their specific needs, especially regarding information that may not be readily available on the institution's website or checklist. Immigration issues are the most crucial area of support. This service requires well-trained support staff in this area, with understanding of legal issues, practical procedures and possibly also collaborations and contacts for exact expert information provision. The goal is to provide the highest level and quality of service. Various levels/intensities of service provision might be opted for based on specific needs and available resources.
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Customised assistance: social integration and daily life issues (accommodation, health care providers, childcare, etc.) |
Customised assistance regarding social integration and daily life of incoming international PhD students, academics and their families helps to make a better experience of settling-in in a new place, whether it is finding housing, opening a bank account, finding a suitable health care provider (s), securing childcare, building a new social network, learning a foreign language and generally, getting accustomed to a new culture and way of life. It can also include information on local/regional public transportation, host city parking policy, waste collection, registering a car, bringing in a pet, etc. Various levels/intensities of service provision might be opted for based on specific needs and available resources. The service might also be helped to deliver by a trained buddy/guide.
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Customised assistance: funding offers, application preparation |
Customised assistance ranges from providing an overview of available funding opportunities from various sources to tips for writing an application and pre-screening of application as well as assisting in finding a project team or inter-institutional project team. Individualised support will also facilitate the professional development of the academic staff and will improve communication and cooperation between the HEI’s support staff and the international academics and PhDs. Increased academic activity will influence positively the HEI’s visibility and may increase enrolment and retention of academic staff. This service requires well-trained support staff in the area of academic development, funding opportunities and procedures, and project drafting. However, writing an application is not a simple matter. It requires knowledge of the methods and techniques of creating applications. An indispensable part of the application preparation is a thorough reading of the funding scheme documentation, e.g.call for proposals with attachments. programme thematic priorities, guidelines for applicants and project beneficiaries, funding principles, etc.. These documents describe all major information, including who can apply for a grant (i.e. eligible applicants), what grant can be obtained (grant size and total call budget), the procedure and deadline for application (when and where to submit an application), what the project evaluation criteria are, how will they be assessed, what costs are eligible, or it is possible to find the content of the future contract along with the terms of the project implementation. Before completing the application, each applicant should also check whether the instructions for its preparation have been provided. The task of the support staff is to provide support and assistance to the applicant in the process of preparing and submitting the application. |
Labour market information for spouses |
Employment is one of the ways to facilitate the integration of foreign academics’ family members. This service will help the target group to acquire basic information about the labour market quickly. As a result, they will maintain continuity in their professional activity and improve their professional portfolio. This may also increase the financial stability and comfort of the researcher's spouses during the mobility. |