Information on recognition of education for international PhDs/staff/family members

The practice includes collecting relevant information and providing it to international researchers and PhDs in a structured and user-friendly way. It is important to envisage a regular update of the information in case of changes in the legal framework, national or organisational specifics regarding recognition of diplomas, study periods, educational outcomes, etc. 

This practice will save the support staff effort and time when providing information and support in view of the above.


Improved access to information

Basic information

Categories Family Matters Administrative & Legal Support Profesional & Academic Development
Mobility stages Pre-arrival phase
Delivery schedule Periodic
Importance Essential to have
Scale of organizational change
Target groups PhD student/Early career researcher Internationals spouses/family members
Types of contracts of researchers Full degree student Permanent employee Fixed term employee

Practice setup

It is important to include this practice in the organisation's internal procedure.

  • Mapping relevant resources and legal framework on what institution is entitled to provide the recognition of diplomas and qualifications and under what terms.

  • Consult the national academic recognition information centre which is typically the ENIC-NARIC network member and will navigate you to the correct recognition procedure

If higher education diploma can be recognised by a receiving/hosting HEI that is offering the same or similar  study programmes then the following needs to pursued:

  • Appointing the persons responsible for designing the Guide on Recognition of Diplomas, Degrees and Study Periods.

  • Making sure the Guide contains all relevant data.

  • Planning how you are going to distribute it (i.e. via email, as a document downloadable from a dedicated website, as a printed brochure, etc. 

  • Appointing people in your organisation who can provide advice on recognition of diplomas, degrees, study periods, etc. to international PhDs/visiting scholars. Make sure these people are well acquainted with the relevant legal framework as well as with the relevant procedures and processes at th eorganisational level.

  • Establishing contact with external partners and plan what kind of support they will provide, i.e. Ministry of Education, Agencies, etc.

Cost of practice setup
Time required for practice setup
Personnel effort required for practice setup
Actors involved in practice setup
  • HR Department
  • IRO/welcome centre
  • Legal department
Indicators for evaluating progress/quality of practice setup
  • Percentage of all relevant documents translated to English
  • Procedures or bylaws are defined or updated
Description of collaboration

Practice delivery

Delivery of the practice includes:

  • Selecting the resources

  • Translation in English if the resource is available only in the national/local language

  • Structuring the information and materials

  • Designing the document in an easy-to-follow manner and a nice attactive outlook

  • Publishing online on the website of the orgaanisation

  • Printing limited number of copies for office use

Cost of practice delivery
Time required for practice delivery
Personnel effort required for practice delivery
Actors involved in practice delivery
  • HR Department
  • IRO/welcome centre
  • Legal department
Indicators for evaluating progress/quality of practice delivery
  • User procedure and manual designed
  • Process organization developed
Description of collaboration

Examples of practice


A detailed explanation and steps for recognition of a medical diploma in Poland.

Find out more