IT mobility system/database is an important segment in organizing information regarding mobility. Each institution should develop its own database, and, if needs be, offer information from it to the other institutions.
Improved access to information Improved quality of service Improved visibility Improved procedure/efficiency
|Categories||Administrative & Legal Support|
|Mobility stages||Pre-arrival phase During mobility phase After-leaving|
|Importance||Important to have|
|Scale of organizational change|
|Target groups||PhD student/Early career researcher Lecturers (incl. Language Teachers) Administrative staff|
|Types of contracts of researchers||Full degree student Permanent employee Visiting scholar Employee in training (interns, research fellows, postdocs) Exchange student|
|Career stages of researchers||6-12-months of experience 1-3-years of experience 3-10 years of experience|
|Lengths of stays of researchers||0-3 months 3-6 months 6-12 months|
When setting up an IT mobility system/database, the following should be considered:
Challenges (factors to consider): Each institution should check whether its domain can support the system and whether it can be connected to the other parts of the HEI's software.
|Cost of practice setup|
|Time required for practice setup|
|Personnel effort required for practice setup|
|Actors involved in practice setup||
|Indicators for evaluating progress/quality of practice setup||
Delivery activities are mainly connected with:
Challenges (factors to consider): the information in the database needs real-time update.
|Cost of practice delivery|
|Time required for practice delivery|
|Personnel effort required for practice delivery|
|Actors involved in practice delivery||
|Indicators for evaluating progress/quality of practice delivery||
University of Niš has developped a platform with a database where all faculties in its domain can add their own documents and information regarding visiting academics, as well as support staff. Each faculty has a representative who uploads the data to the platform and it is overseen by the university, so that it would have access to the real-time information regarding mobiltiy practices.
The University of Tubingen has launched a comprehensive data and mobility management database with functionalities such as: