This service requires well-trained support staff in the area of work-related issues such as employment, health insurance and social security, taxation, and institutional duties with a focus on a specific group of academics – international academic staff. The goal is to provide highest level and quality of the service which might also require in-house legal advice. Safety, healthcare and wellbeing are essential for good functioning and a particular challange facing guests from abroad. It can be safely assumed they would be needing assistance all the way from the simplest general information, through getting through the necessary paperwork, to personal assistance and intervention.
Improved access to information Better communication and cooperation Increased enrollment and retention
|Categories||Profesional & Academic Development Safety, Healthcare & Wellbeing Social security, Health Insurance, Taxation Institutional Processes|
|Mobility stages||During mobility phase Pre-arrival phase Upon arrival|
|Importance||Essential to have|
|Scale of organizational change|
|Target groups||PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) Internationals spouses/family members|
|Types of contracts of researchers||Full degree student Permanent employee Visiting scholar Employee in training (interns, research fellows, postdocs) Fixed term employee Exchange student|
|Career stages of researchers||Less than 6 months 6-12-months of experience 1-3-years of experience 3-10 years of experience 10-15 years of experience More than 15 years of experience|
|Lengths of stays of researchers||0-3 months 3-6 months 6-12 months More than 12 months|
The customised service could be provided in different ways of intensity/detailedness:
When setting up this service consider the following aspects:
|Cost of practice setup|
|Time required for practice setup|
|Personnel effort required for practice setup|
|Actors involved in practice setup||
|Partners involved in practice setup||
|Indicators for evaluating progress/quality of practice setup||
In the setup phase the external partners’ role is mainly to provide information and trainings to the HEI’s staff.
As a part of the customised service support staff members may:
Challenges (factors) to consider
Challenge 1 – Data protection to be observed
Challenge 2 – Changing legislation and application formats
It is essential that changes in legislation be kept track of. The external actors may offer information sessions on the modifications. It is important to keep track of the new information available on their websites. Cooperation with other HEI and other stakeholders might result in better access to latest information.
|Cost of practice delivery|
|Time required for practice delivery|
|Personnel effort required for practice delivery|
|Actors involved in practice delivery||
|Partners involved in practice delivery||
|Indicators for evaluating progress/quality of practice delivery||
In the delivery phase the external partners’ role is mainly to:
@ Municipality: the information delivered and updated can include local or/and regional labour market information.
@EURAXESS centres: the information delivered and updated can include work related issues.
@ Other HEI: presenting the information on its activities, especially those available to international students and staff.
@ Employers association: promoting the association’s activities, showing the country/ regional labour market realities/specificities and opportunities for international students and researchers to be active in the labour market.
@ Career advisor: career-focused presentation which may include topics like personal branding, writing effective resumes, developing and modifying a career plan, effective job searching and networking.
@ Medical centre: delivering and updating information on health and safety regulation in the country, basic medical examination for international students and researchers, promoting the institution’s services.
@ Tax office: delivering and updating information on tax regulation in the country with special focus on requirements for foreign students and researchers. Promoting the institution’s services.
University of Chemistry and Technology Prague - Guideline on Personal Income Tax navigates through general information on Income tax, tax residence, applying for tax domicile, tax return deadlines, tax reliefs and allowances, personal tax deduction, useful links to forms and other relevant information as well as tax terminology related glossary.
The University of Tubingen has elaborated a visual explanation of individual items on the payslip titled "Understanding your payslip" so that an international academic/researcher is able to understand all the deductions done to his/her brutto wage and subsequent net salary (tax, social security contribution - sickness, unemployment, pension contributions, health insurance contributions, child tax credit, tax exemption, etc.).
The University of Environmental Life Sciences in Wroclaw guide for new employees aims to provide new university staff with essential information that may come in handy before they start work and during their first days at university. It also includes information about moving to Poland and living in Wroclaw etc.
The Welcome Centre of the Medical University of Bialystok helps guest researchers in dealing with official matters where no English language service is offered. It helps arranging a place in the student's dormitory, or provides contact details to a verified real estate office, which will help to arrange the formalities related to renting a flat or room. It offers assistance in making a doctor’s appointment and serves as interpreter.
The Jagiellonian University in Kraków Welcome Guide is designed to help incoming researchers and guests find the information they need as a new international visitors to the Jagiellonian University in Kraków. It also contains useful tips and information about living and conducting academic activities in Poland.
Welcome Point of the University of Silesia in Katowice was established as a place where employees from abroad can come with questions concerning their work and stay in Poland. It is also the place for people who are intersted in working at the University of Silesia. It is important that incoming staff can quickly feel a part of the University community and that you feel at home in Poland.
You will find, among others, information about:
The Warsaw University of Life Sciences special dedicated website presents all important information before visit, either if you are an international employee, visitor, or student. Website is devided into several subsections:
There are visa-entry regulations to Poland, issues related to accommodation, taxes and insurance, psychological support, everyday functioning at the university, as well as sports.
At Gdansk University of Technology, international academic and administrative staff arrive at each year for teaching, research and training purposes. The International Relations Office cooperates with other faculties and units of the university to provide services to international guests.
International employees may count on support with: