Open positions promoted publicly in English via well established international platforms (e.g. for free EURAXESS Jobs)
EURAXESS portal is the unique, single point of access to content and online tools, related to relocation of researchers and their families and career development. It hosts an online marketplace of CVs, jobs, funding, and hosting ads, connecting PhD students, academics, and researchers with their employers. It is one of the top science job platforms in Europe - with over a million visits per month, 80000 job ads published annualy, 65000+ registered organizations, and 18000+ researchers. In this video you will find out all you need to know about registering on the EURAXESS portal and start posting your first job vacancies. Publishing job ads on the EURAXESS portal is FREE. It helps HEIs and R&D organizations get unprecedented visibility and reach at no cost, and thus facilitate access to the best talents for the newly open positions. The ads, submitted by the organisations awarded with HR Excellence in Research logo will be flagged with the logo to highlight the highest standards in HR practices in that organisation.
Goals
Improved visibility Increased enrollment and retention
Basic information
| Categories | Promotion & Visibility |
|---|---|
| Delivery schedule | Continuous |
| Importance | Essential to have |
| Scale of organizational change |  |
| Target groups | PhD student/Early career researcher R2 - R4 researchers Lecturers (incl. Language Teachers) |
|---|---|
| Types of contracts of researchers | Full degree student Permanent employee Employee in training (interns, research fellows, postdocs) Fixed term employee |
| Career stages of researchers | Less than 6 months 6-12-months of experience 1-3-years of experience 3-10 years of experience 10-15 years of experience |
| Lengths of stays of researchers | 0-3 months 3-6 months 6-12 months More than 12 months |
Practice setup
When setting up this practice, this should be kept in mind:
- establish the procedure for the whole process, define criteria for the selection to those open positions for which the internationally-wide promotion is useful. Depending on the current workload, allocate the owner of the process, the best choices being HR Department or IRO/welcome centre,
- assign a person/department responsible for publishing job/hosting offers on the EURAXESS portal
- define rules and procedures for assignments and work-hours allocation for translators (in case the job ads are initially prepared in the local language). Translators are required both for job ad submission and publishing the job details with the application procedure on the organizational website. The role of translators is crucial - misunderstandings arising from improper use of language may become liability issues for your institution.
- ensure interoperability between local and EURAXESS job data definitions. The format of the job ad in the EURAXESS database is probably different than the one you maintain locally - check this in advance and ensure that there exist appropriate mappings to facilitate the smooth transformation of locally defined job ad to the format required for submission to the EURAXESS portal. In order to avoid any liabilities due to potential misinterpretation, collaborate with the legal department in this step,
- register to the EURAXESS portal, create your organisation profile, and ensure that the job ad submission tool is available
- prepare the bi-lingual template for local preparation of the job ad. Template structure should correspond to the structure of the job ad on the EURAXESS portal
- train the staff of the HR department, in charge of submitting job ads to the EURAXESS portal. Engage with the IT support department and/or EURAXESS centre to facilitate the most effective training.
Note: The EURAXESS portal enables you to publish a hosting position if you intend to host a Marie Skłodowska-Curie fellow at your own institute.
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@EURAXESS centre is a liaison to the EURAXESS network where substantial help and support in preparing to submit job vacancies to EURAXESS Jobs portal, can be found.
Practice delivery
Delivery activities are mainly connected with:
- publishing job details on the organizational website and other places, as defined by the job advertisement procedure.
- using the template and data interoperability templates to prepare the local language version of the job ad
- requesting the translation of the job ad, in the used template,
- once the translation is delivered, submitting the job ad.
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In case there is a problem with EURAXESS portal job submission tool or any other issue related to the whole process, contact EURAXESS centre. If there is no centre around, contact EURAXESS portal helpdesk.
Examples of practice
Jobs in the HSE
Ireland's HSE has a platform for job search. It offers jobs in "Nursing, your particular Health and Social Care Profession and more". This can be a great example when it comes to the ways jobs can be promoted publicly on established international platforms.
EURAXESS - a job position and a hosting offer
At EURAXESS' site, there are two nice examples of a job position and a hosting offer.
The link gives a detailed description of requirements for the job position of a PhD student position in leukemia niche, along with the terms and conditions, what the applicant could expect from the position, as well as the details about the project they will be working on.
The above is the link to Hosting Offers across Europe for MSCA-IF Call 2020: plan your postdoc. Here, a link is provided where The EURAXESS hosting database lists 56 offers from universities and research agencies across Europe wishing to host candidates for the 2020 MSCA-IF Call.